ࡱ>  bjbj i1gi1g j'j'j'j'j'~'~'~'8','~'j9|((()))+++8888888$;>~9j'+++"++9j'j'))~$9`-`-`-+Fj')j')8`-+8`-`-r67)vW,R78:90j97z?V,?77?j'74++`-+++++99,+++j9++++?+++++++++X 0&: COMMUNITY SERVICES VERBAL QUOTATION FORM (Up to $50,000) Procurement Description Description of community service: Project Number (If applicable): Your Agency File No: Quotation and Evaluation(Quotations should be evaluated on the basis of suitability of the service and price. Identify below and advise providers if there are further evaluation criteria.) The following potential service providers were asked to quote (identify two - five providers capable of delivering the service) Date Quotes Requested: Quotes to be Received By: Provider Name/Contact Name/Contact DetailsAmount Quoted  $   $   $   $   $  Signed:  Date: / /  Name / Title  Service Agreement AwardThe successful supplier is For the amount of $ Justification: Name/Title Approving Officer: Signed:Date: Community Services Award Letter (Acknowledged by Service Provider & filed)Yes  (Is the Service Provider a small business? (i.e. employs less than 20 people)Yes ( No (Signed: Date: / /  Approving Officer Verbal Quotations Checklist Identify two to five service providers capable of supplying the required service. Develop a brief description of the service. Request quotations by phone, email or face-to-face and give potential service providers a reasonable amount of time to respond. Advise the suppliers if there are any evaluation criteria other than suitability of purpose and price. Evaluate the quotations. Select the successful service provider and provide a brief justification statement.A brief evaluation report may be appropriate where there are several qualitative criteria. Advise the successful service provider and confirm by sending an order or a written acceptance. Advise the unsuccessful bidders. Record the details of all quotations requested and received, including the successful service providers details. Ensure that the successful service provider provides the services in accordance with the quote.     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